You have been invited to participate in an international common sourcing project.
Your task as a Country Buyer is to submit quantities based on your country’s sales potential.

The Project Leader will provide all necessary product information, including:

  • Article descriptions
  • Product quality details
  • Price indications (if applicable)


This article will guide you step‑by‑step through the quantity placement process.


Main Steps


1. Log in and Access Your Project

➡ See instructions on how to log in if needed.


You can access your assigned project in two ways:


Option A — Dashboard

Click on the project card to open it.
Your Dashboard displays all active and pending projects.


Option B — Project Management

Navigate to: Menu → Sourcing → Project Management / RFX → Project List

Find your project and click the Open Project icon.

Inside the project, you will see:

  • Project Name
  • Project ID
  • Project Leader
  • Additional project details

Important

The project status must be Online or Extended in order for you to place quantities.
If the project is Closed or In Analysis, quantity entry is not possible.
Please contact the Project Leader if this occurs.


2. Go to the Demand Specification


Click on the Demand Specification tab.
This is where you will enter the required quantities.


Using Export/Import (optional but recommended for big project)

You may use the Export function to download the quantity template.

Steps:

  1. Click Export
  2. Fill in your quantities in the Excel file
  3. Save the file as Unrestricted
  4. Use Import to upload your completed file back into the system
Important: Do not change the structure, columns, or formatting of the exported file. Otherwise, the system will reject the import.


3. Enter Your Quantities


Locate the column: Quantities (In Selling Units)

Enter your values for each article as required.

Click Save.



4. Publish Your Responses


Click the Publish All Tabs icon.

This step is required for your submitted quantities to become visible to the Project Leader.



5. Optional: Review or Modify Your Quantities


Click Back to Tender Elements to find two useful tools:



Previewer

Allows you to review the quantities you previously entered and published.


Place Values


Allows you to update or correct your quantities — only if the project status is: Online, or Extended

Once the project moves to Closed or In Analysis, changes are no longer allowed.



For any further questions do not hesitate to contact us.