This guide explains how to award a Local Tender Project—that is, define the winning supplier for a project created using the Local Tender Template.


Prerequisites:

  • The Demand Specification grid must have a status of Closed or In Analysis.
  • Suppliers must be invited to the project.


Step-by-Step Process


Step 1: Access the Awarding Tab

  • Open the Local Tender Project.
  • Navigate to the Awarding tab.
  • For better visibility, click the Wheel icon and select Show supplier name in all lines.


On this screen, you can:

  • See the prices provided by suppliers during the last negotiation (RFP or Auction).
  • Edit or manually add a price if needed.
  • Add the awarded quantity for each article/supplier that will be awarded. 
  • Click on Restart Awarding if, for some reason, you need to reset the values or if prices do not appear by default.
  • Save if any changes were made to ensure updates are applied.



Step 2: Award Suppliers

  • Select the corresponding Supplier/Article and click Award.
  • It is possible to award more than one supplier for the same Article ID if required.
  • You can also use:
    • Apply Best Bid Rule – to quickly select the supplier with the best price per line.
    • Apply Total Best Bid Rule – to select the supplier with the best overall bid across all lines.
  • After applying the rule or manual selection, click Award to confirm.


Hint: Use Export/Import for Bulk Awarding


If there are many lines to award, you can use the Export and Import functionalities:

  • Click Export Awarding and download the Excel file.
  • In the first column of the Excel file, select the value Awarded for the supplier/article you intend to award.
  • Save the file as Unrestricted.
  • Click Import and upload the updated file to apply the awards.


Step 4: Finalize the Project

  • Click Finalize Project to complete the process.
    • The project can only be finalized if all articles are awarded to at least one supplier.
    • Once finalized, the project status will change from Awarding in Progress to Awarded.


Optional : Notify Suppliers

  • Use the New Email option from the Awarding screen.
  • Select one of the two available templates to inform:
    • Awarded suppliers
    • Not selected suppliers


Additional Notes

  • Double-check prices and quantities before finalizing.
  • Use bulk awarding for efficiency when handling large projects.


If you need further assistance do not hesitate to Contact us.